Privacy Policy
Last updated: 2 November 2026
1. Introduction
Athenaion Publishing respects your privacy and is committed to handling personal information responsibly.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit www.athenaionpublishing.com, contact us, subscribe to our newsletter or enquire about our publishing and creative services.
We aim to handle personal information in accordance with applicable South African privacy legislation, including the Protection of Personal Information Act 4 of 2013 (POPIA).
2. Who We Are
Athenaion Publishing operates this website.
For privacy-related enquiries, contact:
Email: hello@athenaionpublishing.com
3. Information We May Collect
Depending on how you interact with our website, we may collect:
- Your name and email address.
- Contact details and information you choose to include in an enquiry.
- Information relating to a publishing submission or creative-services enquiry, where applicable.
- Your newsletter subscription details and subscription preferences.
- Technical information associated with visiting the website, such as browser, device and usage information, where collected by our website or service providers.
Please do not submit confidential, sensitive or unnecessary personal information through general enquiry forms.
4. How We Collect Information
We may collect personal information when you:
- Submit an enquiry through our contact form.
- Subscribe to the Athenaion Scroll newsletter.
- Contact us directly by email.
- Submit a manuscript or other material through a designated submission process, when available.
- Browse our website, where technical information is collected by the website or its service providers.
Some forms and features are provided by third-party platforms. Those platforms may collect and process information in accordance with their own privacy notices and terms.
5. How We Use Your Information
We may use personal information to:
- Respond to enquiries and requests.
- Manage newsletter subscriptions and deliver requested communications.
- Consider manuscript submissions and communicate with authors.
- Respond to enquiries about Atelier services and prepare quotations.
- Administer agreed publishing or creative-services arrangements.
- Maintain, secure and improve our website and services.
- Meet applicable legal and administrative obligations.
We will seek to use personal information only for lawful, relevant and appropriate purposes.
We will not sell your personal information to third parties.
6. Newsletter Communications
The Athenaion Scroll newsletter is managed through Beehiiv.
If you subscribe, your subscription information will be processed through Beehiiv to facilitate newsletter delivery and subscription management. Beehiiv's own privacy policy and terms also apply to its handling of information.
You can unsubscribe using the link provided in newsletter emails, where available, or contact us at hello@athenaionpublishing.com for assistance.
Subscribing to our newsletter is separate from submitting a manuscript or enquiring about paid services.
7. Contact Forms and Third-Party Services
Our website may use third-party providers, including Tally for contact forms and Beehiiv for newsletter subscriptions.
Information submitted through these services may be processed or stored by the relevant provider. Depending on the provider's infrastructure and settings, information may be processed outside South Africa.
We encourage visitors to consult the applicable third-party privacy notices for further details about their data-handling practices.
We aim to use reputable service providers and take reasonable steps to handle personal information responsibly.
8. Cookies and Technical Information
Our website hosting provider or integrated services may use cookies or similar technologies to support website functionality, security, performance or analytics.
The precise cookies and technical information collected may depend on the website configuration and third-party services in use.
You can manage cookies through your browser settings. Disabling certain cookies may affect some website functionality.
9. Sharing Personal Information
We may share personal information with service providers where reasonably necessary to operate the website, deliver communications, manage enquiries or provide agreed services.
We may also disclose information where required or authorised by law.
We do not sell personal information. We do not disclose personal information to unrelated third parties for their independent marketing without an appropriate lawful basis.
10. Retention and Security
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, to administer our relationship with you, or to meet applicable legal obligations.
We take reasonable technical and organisational measures to help protect personal information against loss, unauthorised access, disclosure or misuse.
No online transmission or storage system can be guaranteed to be completely secure.
11. Your Rights
Subject to applicable law, you may have the right to:
- Ask whether we hold personal information about you.
- Request access to personal information we hold about you.
- Request correction or deletion of information where appropriate.
- Object to certain processing or withdraw consent where consent is the applicable basis for processing.
- Unsubscribe from marketing communications.
- Lodge a complaint with the Information Regulator of South Africa.
To exercise a privacy-related right, contact hello@athenaionpublishing.com. We may need to verify your identity before acting on a request.
You may also contact the Information Regulator through its official website: https://inforegulator.org.za/
12. Links to Other Websites
Our website may contain links to third-party websites, including book retailers, social media platforms and service providers. We are not responsible for the privacy practices, content or security of external websites.
Please review the relevant website's own privacy policy before providing personal information.
13. Children's Privacy
Our website is not specifically directed at children. Please do not submit a child's personal information unless you have the authority to do so and there is a legitimate reason for providing it.
14. Changes to This Policy
We may update this Privacy Policy when our website, services or legal obligations change. The latest version will be published on this page with its updated date.
15. Contact Us
For questions or requests relating to this Privacy Policy, contact:
Athenaion Publishing
Email: hello@athenaionpublishing.com
Website: https://www.athenaionpublishing.com